ADMINISTRATION AND FINANCE COORDINATOR

Position Title: Administration and Finance Coordinator
Employment Type: Maximum fixed term part-time, 3.5 days per week (26.25 hours) 0.7FTE with option to increase to 4 days per week (30 hours) 0.8FTE as required. This is a maximum fixed term contract covering a period of parental leave
Remuneration: $68,250 - $78,000 pro rata plus superannuation, remuneration package will be commensurate with experience and qualifications
Location: Hybrid-flexibility to work from home and our offices in Coburg North and other locations as required. Programs and project activity is located across the northern suburbs
Contract Duration: Monday, 4 August 2025 – Monday, 4 May 2026 with possibility for extension

Outer Urban Projects is a proud equal opportunity employer. We strongly welcome applications from people who are underrepresented in the arts, including young people, migrants, refugees, people from culturally and linguistically diverse (CALD) backgrounds, Australian and international First Nations peoples, those from low socioeconomic backgrounds, LGBTIQA+ communities, Deaf people, people who are blind or have low vision, and people with disability.

 

What you'll be doing

• Supporting the Executive and leadership team with administrative duties, including coordinating meetings, Board papers, and internal and external communication
• Ensuring smooth office operations, including IT support, vehicle coordination, and insurance maintenance
• Administering accounts payable/receivable, coordinating payroll, and maintaining accurate financial records
• Providing project, program, and event coordination support
• Assisting with contracts (DocuSign), workplace OH&S, and marketing activities

This role requires strong organisational skills and attention to detail, enabling effective support for the team’s goals.

 

What we're looking for

• Minimum 2 years' experience in an administrative or finance coordination role, preferably within the non-profit or arts/community services sector
• Strong organisational and time management skills with the ability to prioritise competing tasks
• Proficiency in using Microsoft Office suite and MYOB or equivalent accounting software
• Excellent communication and interpersonal skills to work collaboratively with the team
• Attention to detail and a problem-solving mindset
• Knowledge of basic accounting principles and procedures
• Demonstrated cultural competency and experience working with structurally marginalised communities is highly valued. Where direct experience is limited, applicants should be able to reflect on their skill gaps and outline practical steps they would take to build their cultural knowledge and understanding.

 

What we offer

Outer Urban Projects is committed to providing a supportive and flexible work environment. This role offers a competitive remuneration package and NFP tax concessions (salary sacrifice), and the chance to be part of an organisation making a positive impact in the local community.

We offer salary packaging benefits that allow you to use up to $15,900 of your pay each FBT year for everyday expenses such as mortgage or rent repayments. You can also package an additional $2,650 for entertainment-related costs, including holiday accommodation and meals or dining out. This can reduce your taxable income and increase your take-home pay.

At the Board’s discretion and ongoing review, we currently offer:

• reduced daily hours based on a pro-rata 5-day week (working 7.5 hours per day including half hour lunch break)
• a paid Mental Health Day every 3 months
• 3 additional paid annual leave days over the December holiday break

 

Application Process

If you believe you’re the right fit for this role, please submit a short cover letter outlining your experience and how it relates to the key skills and responsibilities, along with a 1–2-page CV/resumé including two referees.

Applications close Friday, 18 July 

Email your application to our General Manager david[at]outerurbanprojects.org

Interviews will commence Tuesday, 22 July 

Appointment will be made Friday, 25 July

Preferred start date Monday, 4 August 

 

Enquiries 

For more information and any enquiries please contact our General Manager, David Ralph via david[at]outerurbanprojects.org or on (03) 9350 6517 to be put in touch with the relevant team member.

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